If you're new to the world of film and television, one of the first documents you'll encounter on set is the call sheet. This essential piece of paper (or digital file) is your roadmap for the day's shoot. While it might look intimidating at first, understanding the terminology on a call sheet is crucial for navigating the set smoothly and professionally. This guide will break down the key terms and sections you'll find on a call sheet, making it easier for you to focus on what really matters—your performance.
What Is a Call Sheet?
A call sheet is a daily schedule distributed to the cast and crew that outlines the specifics of that day's shoot. It includes crucial information like call times (when you need to be on set), locations, scenes being shot, and more. Essentially, it's the blueprint for the day, ensuring everyone knows where they need to be and when.
Key Sections of a Call Sheet
Let's break down the main sections you'll find on a typical call sheet:
General Production Information
Production Title: This is the name of the project you're working on.
Production Company: The company producing the film or show.
Director & Producers: The names of the key figures in charge.
Date: The specific day for which the call sheet is issued.
Day Out of Days (DOOD): A chart indicating which days each actor is needed on set.
Weather Information
Weather Forecast: Provides the expected weather for the day. This is especially important for outdoor shoots and may affect wardrobe and makeup choices.
Sunrise/Sunset Times: Important for scheduling scenes that rely on natural light.
Cast Information
Cast List: A list of all actors scheduled to work that day, often with their character names included.
Call Times: The exact time each actor is expected to arrive on set. This is usually staggered, meaning different actors may have different call times depending on the scenes they're in.
Makeup and Wardrobe Times: Specifies when actors need to report to the makeup and wardrobe departments.
Scene Information
Scenes to be Filmed: A list of scenes scheduled to be shot that day, often with scene numbers and brief descriptions.
Location: The specific set or location where each scene will be filmed.
Set Details: Information about the set, including whether it's an interior or exterior scene.
Script Day: Indicates the day in the story's timeline, helping actors understand where their character is in the narrative.
Crew Information
Department Heads: Lists the heads of each department (e.g., camera, lighting, sound).
Crew Call: The time when all crew members are expected to be on set.
Additional Crew: Details any special crew members required for the day, such as stunt coordinators or animal wranglers.
Special Instructions
COVID-19 Protocols: This section may include health and safety guidelines specific to the production. While most productions have ceased such protocols, COVID numbers are again rising. They are likely to climb higher in the cooler months. This may lead to new protocols being implemented in the near future.
Transportation and Parking: Information on how to get to the location, including parking details if applicable.
Meal Breaks: When and where meals will be provided.
Advanced Schedule
Next Day's Schedule: Some call sheets include a brief overview of the next day's schedule so that the cast and crew can prepare accordingly.
Understanding Call Times
One of the most critical aspects of the call sheet is the call time, which is the time you're required to be on set. This is non-negotiable. Your call time is carefully coordinated with the rest of the day's schedule, so being late can disrupt the entire production.
Example: If your call time is 7:00 AM, you should aim to arrive 10-15 minutes early to check in and prepare. This also gives you time to review the day's scenes and get into the right mindset for your character.
Common Call Sheet Terms
SWF (Start, Work, Finish): Indicates the days an actor is starting, working, and finishing on the project. For example, "SW" next to your name means you're starting and working that day.
ND (Nondescript): Used to describe background extras that don't have specific character roles.
PU (Pickup): Refers to additional footage shot after the principal photography is completed, often to capture missed details or improve existing scenes.
Tips for Navigating a Call Sheet
Highlight Your Information: As soon as you receive the call sheet, highlight your call time, scenes, and any special instructions that apply to you. This helps you stay organized.
Communicate: Ask questions beforehand if anything on the call sheet is unclear. It's better to clarify any confusion before arriving on set.
Stay Updated: Call sheets can be updated or revised, especially if there are changes in the schedule. Always check for the most current version.
Reading and understanding a call sheet is an essential skill for any actor, whether you're a beginner or a seasoned professional. The more familiar you become with the terminology and layout, the more confident and prepared you'll feel on set. Remember, the call sheet is your guide to the day's work—use it wisely, and you'll be able to focus on delivering your best performance.
As you continue your acting journey, the call sheet will become second nature, and you'll be able to easily navigate it. This will ensure that you're always in the right place at the right time, ready to bring your character to life.
BONUS SECTION
Want to learn even more about call sheets? Check out this fantastic video from the Rocket Jump Film School crew!
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